What we collect, why we collect it, who sees it, and the rights you have over it.
London Fashion Recruitment Agency ("London Fashion Recruitment", "we", "us") is a recruitment agency placing candidates into ethically governed organisations in fashion and related sectors. We are the data controller for the personal information described in this notice.
Registered name: London Fashion Recruitment
Company number: 11058780
Registered address: 3rd Floor, 207 Regent Street, London, W1B 3HH
ICO registration: [ICO registration number]
Data protection contact: [email protected]
This notice explains what personal information we collect, why we collect it, who we share it with, and the rights you have over it. It applies to candidates, employer contacts, referees, and visitors to www.londonfashionrecruit.com.
We do not ask for information about your health, ethnicity, religion, sexual orientation, trade union membership or political opinions as part of the registration process. Occasionally an employer will ask us to gather equal opportunities data, or you may tell us about a disability or health condition so that we can arrange adjustments for an interview. Where that happens we rely on Article 9(2)(b) of the UK GDPR — processing necessary for carrying out obligations in the field of employment law — or on your explicit consent, and we keep the information separately from the rest of your file.
We only process personal information where the law allows us to. The table below sets out what we do and why.
| Purpose | Lawful basis |
|---|---|
| Assessing your suitability for roles on our register | Legitimate interests — operating a recruitment service that candidates and employers have approached us to use |
| Introducing you to an employer and sharing your CV | Consent — we ask before every introduction, and you may withdraw at any time |
| Keeping you on our register and contacting you about relevant roles | Legitimate interests, or consent where required |
| Vetting employers against our four-part standard | Legitimate interests — verifying the organisations we place people into |
| Verifying right to work and carrying out required checks | Legal obligation |
| Responding to enquiries sent through the website | Legitimate interests |
| Sending marketing or newsletter emails | Consent |
| Keeping records for tax, accounting and dispute purposes | Legal obligation, and legitimate interests |
Where we rely on legitimate interests, we have considered whether our interests are overridden by your rights, and concluded that they are not — but you can object at any time, and we will stop unless we have compelling grounds to continue.
We do not sell personal information, and we do not share it with advertisers.
We are based in the United Kingdom and store information here wherever we can. Some of our service providers operate outside the UK. Where personal information is transferred abroad, we rely on UK adequacy regulations for that country, or on the International Data Transfer Agreement or the UK Addendum to the EU Standard Contractual Clauses, together with additional safeguards where needed. You can ask us for details of the safeguards that apply to a particular transfer.
Access to candidate and client files is limited to those in the business who need it. We use encrypted connections for the website, access controls on our systems, and contractual protections with our suppliers. If a breach occurs that is likely to result in a risk to your rights, we will report it to the Information Commissioner's Office within 72 hours and tell you directly where the risk is high.
Under UK data protection law you have the right to:
To exercise any of these, email [email protected]. We will respond within one month. There is no charge, and we will not ask you to justify the request.
We do not make decisions about candidates by automated means. Every introduction is reviewed by a person.
If you are unhappy with how we have handled your information, please tell us first — we would rather put it right. You also have the right to complain to the Information Commissioner's Office at any time.
Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Helpline: 0303 123 1113
ico.org.uk
We review this notice regularly and will update it when our practices change. The date at the top of the page tells you when it was last revised. Where a change materially affects how we use your information, we will contact registered candidates and clients directly.